Capture field data with EVA Check-in On-site Forms and store it in Procore Documents
Construction teams collect critical information in the field every day: incident reports, toolbox talks, JHAs, site observations, permits, inspections, and more. The challenge is capturing that information consistently, quickly, and in a place the wider project team can use.
That is where EVA Check-in’s On-site Forms feature adds value.
With EVA Check-in, teams in the field can complete forms on site on their mobile, and those submissions can then be routed into the Procore Documents area for central storage. Procore supports uploading files to Documents by email, with emailed files landing in the project’s Emailed Documents folder. EVA Check-in allows you to set an email address to receive form submissions and automatically turns submissions into PDF docs. So setting this up is easy.
Where this helps construction firms
Construction businesses run on documentation. Safety records, attendance confirmations, hazard assessments, incident reports, and daily field information all need to be collected and retained. When records sit in inboxes, on paper, or across disconnected apps, teams lose visibility and spend more time chasing information.
A central document repository helps solve that. Procore describes document management as a way to centralise project documents, improve access to current information, reduce search time, and support version tracking and secure sharing.
- Faster record capture from the field
- Less manual re-entry by office teams
- More consistent filing of site records
- Better project visibility across teams
- Stronger audit trail for safety and compliance documentation
That final point is especially important. OSHA’s recommended practices for construction emphasise hazard identification, worker reporting, toolbox talks, and job hazard analysis as part of an effective safety program.
Use EVA Check-in forms for the paperwork teams already need
EVA Check-in On-site Forms support the forms construction companies already use, including:
- Incident reporting
- Toolbox talks
- Job Hazard Analyses (JHAs)
- Site inspections
- Pre-start checks
- Equipment or plant checks
- Quality observations and site records
These are everyday operational workflows on active jobsites.
CDC/NIOSH notes that toolbox talks are designed to guide focused discussions about hazards workers may face on the job and provide solutions and best practices to reduce risk on construction sites. CPWR also maintains toolbox talks specifically for construction.
OSHA also points to job hazard analysis and worker reporting as key parts of identifying and controlling hazards before incidents occur.
How the EVA Check-in + Procore workflow helps
- A worker, supervisor, or subcontractor completes an EVA Check-in On-site Form in the field via the app (or just in their browser if they don't have the EVA app)
- The submission is generated and emailed to the project’s Procore Documents email address.
- Procore receives the attachment and stores it in the project’s Emailed Documents folder.
- Admins can then move the files to the correct location
This gives construction firms a simple bridge between field data capture and project document control.
Rather than relying on someone to download a PDF, rename it, and manually upload it later, the submission can move directly into the project document environment the team already uses.
Why firms find this useful
1. It reduces admin friction
When field teams can submit forms once and have records routed into Procore, office teams spend less time handling the same document twice. That can improve turnaround and reduce missed records. Procore’s positioning around centralised document storage and easier access supports this operational benefit.
2. It supports safer, more disciplined site processes
Toolbox talks, JHAs, and incident reports only deliver value when they are completed and retained. OSHA and NIOSH both emphasise the importance of structured hazard communication, reporting, and analysis.
3. It improves visibility
When submissions are stored in Procore Documents, project teams have a more consistent place to find them. That helps site leaders, project managers, and compliance stakeholders work from the same record base.
4. It helps with compliance and defensibility
Construction projects are documentation-heavy, and missing records can create legal and operational risk. Procore’s own document control content highlights that construction is heavily regulated and that documentation gaps matter.
A better way to handle everyday field forms
The value of EVA Check-in Onsite Forms comes from making field information easier to capture, easier to standardise, and easier to store where the project team needs it.
If your teams are already using Procore for project documentation, routing EVA Check-in form submissions into the Procore Documents area is a practical way to connect field activity with project records.
That means incident reports, toolbox talks, and JHAs can become part of the project’s working document set instead of sitting in separate systems or individual inboxes.
Want to set it up?
Sign up for a free trial and then checkout the help article covering how to send Onsite Form submissions to the Procore Documents folder.
